Accounting Software That Respects Your Privacy
A complete desktop accounting platform for freelancers, contractors, and small businesses — now with official IRS payroll tax forms. Your financial data never leaves your computer.
Your Whole Business at a Glance
Privacy-first desktop accounting and payroll for freelancers, contractors, and small businesses. Your books live on your own machine — not in the cloud.
Invoicing & Payments
Professional invoices with full lifecycle tracking from draft to paid. Generate PDFs, email directly to clients, and accept online payments through Stripe.
- Recurring invoices with flexible scheduling
- Automated late fees and payment reminders
- Estimates with one-click conversion to invoices
- Multi-currency support with exchange rates
Full Payroll for All 50 States
Run payroll with automatic tax calculations for federal, state, and local jurisdictions. W-4 withholding, W-2 generation, FICA, FUTA, and SUTA — all built in.
- Multi-step pay run wizard with review and approval
- State tax tables for all 50 states + DC, plus local income tax
- Tips and S-Corp shareholder health insurance handled correctly
- Switching mid-year? Enter prior-system balances and keep every total correct
Payroll Tax Forms on the Official Government PDFs
Not summaries — the actual IRS and SSA forms, filled field by field with your computed figures, ready to review, sign, and file. Every number is derived from the payroll you recorded.
- Form 941 with full computation, including the line-7 fractions-of-cents adjustment
- Form 941 Part 2 deposit schedule for monthly and semiweekly depositors
- Forms 940, 943, and 944, plus W-2 (Copy A), W-3, 1099-NEC, and 1096
- EFW2 electronic wage file for upload to the SSA's Business Services Online
15 Financial Reports
Every report a small business needs to understand its finances and stay compliant — profit & loss, balance sheet, cash flow, aging, tax liability, and more.
- Profit & loss, balance sheet, and cash flow
- AR and AP aging reports
- Sales tax liability and filing summaries
- Export to PDF and CSV
Banking & Reconciliation
Import transactions via CSV or OFX, or sync automatically through SimpleFIN. Reconcile against your monthly statement, with finalized reconciliations locked as an audit-ready control.
- Statement-based reconciliation — finalize only at a $0.00 difference
- Locked reconciliations with printable reports your accountant can rely on
- SimpleFIN integration, CSV/OFX import, and duplicate detection
- Checking, savings, credit, and loan accounts
The Complete Feature Set
From official IRS tax forms and full payroll to inventory, receipt OCR, and time tracking.
Dashboard & KPIs
Revenue, expenses, cash flow projections, and aging charts at a glance.
Invoicing
Full lifecycle with PDF generation, email delivery, and payment links.
Estimates
Professional quotes with one-click conversion to invoices.
Recurring Invoices
Template-based billing on weekly, monthly, or custom schedules.
Bills & Expenses
Track payables, allocate to accounts, and attach documentation.
Purchase Orders
Full PO lifecycle with goods receipt tracking and bill conversion.
Payroll
All 50 states, W-2s, 1099s, FICA, FUTA, SUTA, and local taxes.
General Ledger
Chart of accounts with hierarchy, journal entries, and trial balance.
Bank Reconciliation
CSV/OFX import, SimpleFIN sync, matching, and categorization.
Inventory
Stock tracking, reorder points, adjustments, and low-stock alerts.
Time Tracking
Multi-timer support with billable classification and invoice conversion.
Mileage Tracking
IRS rate support, vehicle management, and reimbursement workflows.
Project Management
Budget tracking, employee assignment, and per-project billing rates.
Receipt OCR
Tesseract-powered data extraction from uploaded receipt images.
15 Financial Reports
P&L, balance sheet, cash flow, aging, tax liability, and more.
Multi-Currency
Exchange rate tracking with per-customer and per-invoice currency.
Custom Report Builder
Design and save your own reports over invoices, bills, ledger, time, and payroll — pick columns, filters, grouping, and totals, then export to CSV. Read-only, no formulas or SQL.
Multiple Companies
Manage unlimited companies on one license, each with fully isolated books. Switch instantly from the sidebar.
Job Costing
Tag invoices and bills to a project and see per-job profitability, including unbilled time as work-in-progress.
IRS & SSA Tax Forms
941, 940, 943, 944, W-2/W-3, and 1099-NEC/1096 filled onto the official government PDFs from your payroll figures.
Deposit Schedule
Form 941 Part 2 for monthly and semiweekly depositors, with liabilities that tie exactly to line 12.
EFW2 E-File
Generate the SSA wage file for upload through Business Services Online. SSNs stored encrypted and write-only.
Mid-Year Switching
Enter prior-system year-to-date balances so wage caps, W-2s, and 941s stay correct across both systems.
Statement Reconciliation
Reconcile to your monthly bank statement and lock finalized periods as an audit-ready control.
Pay Stubs
Per-employee PDF pay stubs, downloadable or emailed directly.
Customer & Vendor Credits
Issue and apply credit memos against invoices and bills.
Statement Drill-Down
Click from a financial statement to the ledger to the underlying source document.
Pay Once. Own It Forever.
No subscriptions, no monthly fees, no data collection. One purchase, lifetime free updates for basic accounting module, optional payroll module.
indiAccounting
Full accounting without payroll
One-time purchase
- Invoicing, estimates & recurring billing
- General ledger & chart of accounts
- Banking, reconciliation & SimpleFIN
- All 15 financial reports
- Time, mileage & project tracking
- Inventory, products & services
+ indiPayroll
Add payroll for 1–10 employees
$548 total, with indiAccounting base.
One-time add-on · $99/yr tax table updates
- Federal & all 50 state tax calculations
- 941, 940, 943, 944 on the official IRS PDFs
- W-2/W-3 & 1099-NEC/1096, plus EFW2 e-file
- FICA, FUTA, SUTA & local income tax
- Multi-step pay run wizard
- Mid-year switching with prior-balance import
+ Payroll Growth
Scale payroll as your team grows
$748 total, with indiAccounting base.
Purchase Payroll 11-50$1,048 total, with indiAccounting base.
Purchase Payroll 51-100One-time add-on · $99/yr tax table updates
- Everything in the 1–10 tier
- Scales with your business
- Upgrade tiers anytime — pay the difference
- 100+ employees: contact for pricing
The Math Speaks for Itself
3-year total cost of ownership for a 10-employee business.
| indiAccounting + Payroll | QuickBooks Online + Payroll | Gusto + Xero | |
|---|---|---|---|
| Year 1 | $647 | ~$2,640 | ~$3,000 |
| Year 2 | $99 | ~$2,640 | ~$3,000 |
| Year 3 | $99 | ~$2,640 | ~$3,000 |
| 3-Year Total | $845 | ~$7,920 | ~$9,000 |
Frequently Asked Questions
Get indiAccounting
Privacy-first desktop accounting and payroll. Download now and try it free for 30 days.
Linux
Windows
Windows 10 / 11 · Installer code-signed by Indomitus Group LLC
Prefer automatic updates? Install from our repository:
Need help getting started? Read the documentation.
Your Books. Your Computer. Your Rules.
Stop paying monthly rent on software you should own.